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CONDITIONS AND REQUIREMENTS
 

As in any other programme there are certain conditions and requirements in Student Exchange as well. Please, read the conditions carefully to avoid any further misunderstandings.

 

What are the conditions and grants of the Exchange?

All tuition and registration fees at the institution you are nominated for (your host university) are waived, but the student’s responsibility is to arrange his travel, lodging, and cover living expenses as well. Currently, there is no granting system available for the exchange students and the students can fund their participation in Student Exchange via scholarships, loans, or self-funding. If you are looking for a mobility operating on a grant system, you can search under the Erasmus Office 

 

What are the requirements from students applying to a Study Exchange?

First of all, you must be enrolled at AGU. Except of that candidates must have:

  • GPA not lower than 2,2;
  • Undergraduate students must have completed at least two semesters and graduate students must have completed at least one semester at AGU (excluding English Prep. and remedial semesters - 2nd year students in undergraduate programmes);
  • To be a Turkish citizen or to have a valid residency permit;
  • To have a good command of English

Please keep in mind:

As soon as possible you decide to apply for a Student Exchange start a research about the universities in our List of Partners and units/courses/modules/classes and all requirements for application to the host university. This will help you to proceed your application quickly after your nomination by Exchange Office.

The students interested to join Study Exchange program will be selected and nominated according to their study result, which will be calculated based on their academic GPAs and language proficiencies. Your preffered host university you will indicate in the application form will be taken into account. For the details of thecalculations, please attend the Exchange Information Session given by our office at times announced on the website and through AGU mail system.

After returning from the Study Exchange, you must continue to be a student at AGU for at least one more semester (excluding summer terms).

 

​Important Note:

Students who do not participate in their Exchange Program even though they previously submitted their Commitment Letters won't be allowed to apply to Exchange Programs again unless they can provide a valid excuse (e.g. health reasons)

 

 

APPLICATION PROCESS


Before your application

  • Before you apply, research a destination - including universities and units/courses/modules/classes and check out the conditions of the Student Exchange.
  • Come to an info session and speak to the Exchange Office

Process of your application

  • Apply to Exchange Office online or personally via the application form
  • Receive outcome of your application in your AGU email
  • Get Acceptance by Exchange Office and Nomination to a host university
  • Complete and sign the Commitment Letter and relevant program documents
  • Follow the results of Exchange Committee meeting and grade control
  • Complete the application form for your host university
  • Submit host university application form along with any necessary documentation (i.e. accommodation application, passport photos, proof of funds, etc.)
  • Begin completing your study plan - obtaining subject approvals 

After your application is approved

  • Receive Letter of Acceptance from host university
  • Apply for your visa and wait to get them
  • Start your travel preparations and purchase your flights
  • Purchase travel insurance to cover you for the duration of your time outside Turkey
  • Attend the compulsory Pre-Departure session
  • Depart for your host university
     

While you're away

  • Meet your host university International Office staff
  • Enrol in subjects abroad
  • Send your AGU Exchange advisor your Enrolment Form so that you can be enrolled at AGU
  • Update your Instagram or Twitter accounts during your travels and include #AGUyouth in your post
  • Complete your approved subjects at your host university
  • Submit your transcript from your host university

Upon your return

  • Exchange Office will convert your grades
  • Join AGU Exchange Students and Erasmus Society (AGUees)
  • Attend the Scholars Connect event
  • Help out at our Exchange Office during Orientation Week 

 

Documents that need to be filled for Student Exchange
 

  1. Exchange Pre-Aapplication Form for Outgoing Students
     

  2. Transcript of Records (stamped and signed by Student Affairs Department)

  3. Acceptance letter of the host University

  4. Leaning Agreement (Part A)

  5. Health insurance documents

  6. Photocopy of the passaport
    ​

Documents to be included during the stay

  1. Learning agreement (section B - in case of changes in courses)
    ​

Documents to be included in the file after the student returns

  1. Certificate of participation (if available)

  2. Transcript of records of the host University

  3. Learning agreement (section C)

  4. Photocopy of passport entrance and exit pages

  5. Academic Recognition Form